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11th Organizational Meeting - Thursday Sept. 20 at 6PM #29
Description
Previous meeting's minutes can be accessed here
To Do (pre meeting)
- Baraa Send RSVP emails to participants
- Baraa send out reminder email to give heads up mostly undergrads, expect larger teams, stress importance of prep material.
- Baraa Get from Shaun participant matching codes.
- Artem and Jenny to look at places to get shirts (10 white and 10 black)
- Emre check on wifi status
- Emre check on GSC offering Orca powers
Agenda
- Proposing an extra project among the overflow of participants? Discuss.
Shirt printing
- Emailed quotes from Oddball Workshop ($13.25 for vinyl), Instant Imprints ($12.82/each, no tie-dye), Hive Printing, Artee Printing ($10.25/shirt or $5.25/print-only)
- blank apparel - ~$3 a shirt, $8 crewneck, $14-18 hoodies
T-shirt Contest
- Write a biology / bioinformatics Haiku (with lead-in time)
- Contact Pixel Daily to see if we can get a genomics keyword. Prize?
Minutes
Team planning
- check how many people can come all 3 days - give priority, confirm them
- send out emails this weekend to those who said cannot make it for every day (15-20). See if any can make most of each day (i.e. missing a couple hours for a class is fine)
- second round of emails for priority assignments
- find location for team assignment meeting for Tuesday Sept 25, 6pm
- ask for confirmations by end of day 28th, send out next round
Computing resources
- Kristen + Emre met with them
- need to know what TLs want to install, who they are, what teams (team list, each individual), amount of server space needed
- want information by end of first week of October
- Brendan will be on call support staff
T-shirt Contest
- when send out confirmation, ask for a haiku for competition
- Twitter competition - pixel dailies - contact them and see if they can do a genomics topic for that day (budget some money for a prize)
- possibility of projecting entries on day of
- brainstorm other contest ideas :)
Shirt printing
- pick crew neck or t-shirt
- inquire turn around times for both printing (Artem) and shirts (Jenny)
Catering
- previous catering contacted us back
- bring food costs to meeting
- Plan for 90
Misc
- follow up with Mahoney's, if not, Friday at Gallery (?)
- wifi good to go, just need to pay
- Emre to contact mentor
- put schedule up by next week
- check for floppy labels (Jenny)
- get next year's organizing committee at weekend of
- start talking about what we need to start doing for next year
Activity
jenjaelin commentedon Sep 16, 2018
Hey all! New meeting set and to dos from the previous meeting summarized. Please write in agenda items as needed.
See y'all on Thursday at BCCRC!
emreerhan commentedon Sep 18, 2018
2 updates:
@klgray25 and I will be meeting with Lance, the head of systems (aka IT) at the GSC, on Thursday to discuss how to get access to Orca.
I asked for an update from UBC IT for wifi. The person who I've been in contact with (Sarah Gardner) says that everything is in place for us to have wifi in the Life Sciences building from Oct 12-14. Their finance person will send me an invoice for the amount soon.
emreerhan commentedon Sep 18, 2018
I just got the invoice. Is there someone on our team who can handle this payment?
ababaian commentedon Sep 18, 2018
@emreerhan I can put it on my CC and do the re-imbursement stuff later. Email me the details.
jenjaelin commentedon Sep 20, 2018
Heya! See y'all tomorrow at 6pm :)
baraaorabi commentedon Sep 21, 2018
Hello all, sorry I couldn't make it to today's meeting. I had a last minute research emergency.
@klgray25, if you're tomorrow at SFU, can we meet about participant sorting?
klgray25 commentedon Sep 21, 2018
No worries. Sure, I am busy until 11:30 and don't plan to stay super late tomorrow (ie. let's not start later than 4). We did discuss a few changes in how to reach out to participants and prioritize them, so would be good to chat before you start sending out emails tomorrow. Also, does next Tuesday work for yo to meet and talk and go through the participant applications? We were thinking around 6 somewhere along the Millennium Line.
baraaorabi commentedon Sep 21, 2018
klgray25 commentedon Sep 21, 2018
Sounds good! Where?
baraaorabi commentedon Sep 21, 2018
klgray25 commentedon Sep 21, 2018
Sure!
NoushinN commentedon Sep 21, 2018
Thanks for your hard work everyone, sorry I am stranded on the Island and feel very useless as an organizing member, kudos to all!
running to ma-marathon
dancing to da-datathon
singing ha-ha-hackathon
NoushinN commentedon Sep 21, 2018
are we at any point thinking of a wrap up publication on the quantified processes and progresses, not unlike the 2016 F1000?
ababaian commentedon Sep 21, 2018
That's a good idea @NoushinN, you should head that up : )
ababaian commentedon Sep 27, 2018
@jenjaelin Are we meeting tonight?
baraaorabi commentedon Sep 27, 2018
smaslova commentedon Sep 27, 2018