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This repository was archived by the owner on Mar 30, 2026. It is now read-only.
Create and Promote a Call for Helpers #2
Description
The following helper jobs should be filled:
- 4 people for registration (working in pairs).
- 1 person to do the moderation during the talks.
- 2 people to help with the mics/logistics during the session.
- 1 person to hang up the posters in the morning.
- 1 person to man the video camera.
- 1 person to take photos and write live-tweets (optional).
- 4 people to help with catering (1 member is from @sfkeller's institute).
- Write call for helpers.
- Accept helper requests through e-mail.
- Remind helpers before hand.
Activity
href commentedon Apr 20, 2022
@dbrgn Do we still have t-shirts from before that we could hand out?
dbrgn commentedon Apr 21, 2022
Yes, but not all sizes:
href commentedon Apr 21, 2022
Thanks. I think we shouldn't order more in this case. It should be alright to tell helpers that shirt sizes are limited.
sfkeller commentedon Aug 15, 2022
@href : What spedific support do you need from my institute IFS secretariate (Silvia)?
href commentedon Aug 15, 2022
I will need a bunch of prints. I don't have the list yet, but expect a few A1, a number of A2/A3 and some A4 pages (the same as every time basically).
Other than that we'll definitely ask you for helpers. My plan is to do that beginning of September. Think coffee service and tickets. Again, same as before. The rest should be covered.
Basically you can expect to get details from us by beginning of September. We'll finalize the catering around that time and I'll reach out to the people that wanted to be helpers. We got quite a few, so the main task will be giving everyone a good role.
sfkeller commentedon Aug 15, 2022
Thanks. Printing is no problem.
Ok. This is what I need to know urgently: I'm having a preliminary meeting in-situ at the Aula with the infrastucture responsibles from OST.
href commentedon Aug 15, 2022
For drinks I have this, @chiesax might be able to give you more details if required:
We will have a job-board poster and 1-2 program posters that we need to be able to hang somewhere.
The only "special" requirement I know so far is that one speaker needs a table on stage (which should be trival to do) and maybe @dbrgn might have some requirements. I know he/we need to be able to access the Aula the night before. I think he's already in contact with you though.
dbrgn commentedon Aug 15, 2022
Not yet. Who is responsible for the technical equipment at the Aula? (You can also message me directly.)
sfkeller commentedon Aug 15, 2022
(Sorry for hijacking this issue).
Danilo: It's Peter Küng (Gebäudemanagement). Silvia and I met him right now internally.
sfkeller commentedon Aug 15, 2022
@href wrote:
My suggestion is that we (especially one of my IFS staff) offer the catering "all day". That is more convenient for the attendees - and we dont' have to pay SV Service personell for the catering attendance (just for prepraring the coffee and drinks before we take over the catering table and serving)!
href commentedon Aug 15, 2022
Sure, as long as we don't pay more we are certainly interested and leave it up to your experience with these things. Thank you!
sfkeller commentedon Aug 16, 2022
@href @chiesax:
Yes, pls. add 4 people for catering as helper jobs (and make clear to SV Service, that they don't need to organize extra SV Service staff). One of those 4 people will be a staff member from my institute (Ciro, Felix or Lukas) who will be instructed by Silvia in order to know what to do.