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Penultimate (a.k.a. 13th) Organizational Meeting - Thursday Oct. 4th at 6PM #34
Description
Minutes
Hi there! this is a mess and will be fixed by the end of tomorrow. Cheers! ~J
Swag
- shirts ready wednesday
- stickers before thursday
- Artem to get back with prices
TLs
- added to slack
- add everyone to general, then have TLs respin
Email reminder
- git stuff
- what to tell participants
- requirements for writing
- TL slack
Participants
- everyone who wanted to go and RSVP'd
- approx. 81 yes RSVPs
contents for email to send:
- reminder of time
- schedule
- note BYOM (bring your own mugs)
- Haiku
Github
- some TLs wanted us to set up Githubs
- Artem to set up
computational resources
- every team will have one account (8 total)
- accounts should be ready by tomorrow
- Brendan to support - has a support channel on Slack
- servers split by estimations of who will use the most
- TLs need to put data etc online beforehand - so teams can download stuff before arriving
- TLs to teach group how to use server
- ask teams to keep to 150G (?)
- wifi will be set up
Social
- Mahoney's on Saturday 5:30
- order apps and pitchers (?)
- Sasha to check price of tickets vs. pitchers
Food
- Subway - Kristen
- chipotle - Baraa
- Calhoon's - Sasha
- Coffee: Starbucks - Justin
- Snacks - Jenny, Sasha (will organize when to go) - go for less carbs, juice
- Sasha - will send out information and numbers to make orders
Sponsors
- mentors being sent - email to TLs will be told what to expect, give a quick shpeel
- Artem - add Rladies, GSC, Orca logos to website
Writing workshop
- Jenny and Baraa
- will email TLs that this is the requirements
- add to announcements - next week hash out
- each day had suggested focus
- introduction (readme.md), document methods/pipeline, abstract
- run workshop ~ 3pm, table somewhere
Misc
- Artem to take care of stationary - scratch paper, flipchart, pens
- Jenny to bring laptop for projector
- Emre to send email to Maxwell
- prof from MSF - someone to guide them
- how to encourage people to host a team next year
Meeting Next week
- Jenny to start a list of things we need to talk about next week
- plan on how to recruit people
- After VanBUG - 6pm onwards
Activity
jenjaelin commentedon Oct 2, 2018
hey all! new agenda up and running post your agenda items please!
baraaorabi commentedon Oct 4, 2018
Cya all this evening!
emreerhan commentedon Oct 5, 2018
Something I'm not sure if we've considered: we should acquire long power strips and extension cords to power everyone's laptops. Has this already been taken care of?
baraaorabi commentedon Oct 5, 2018
jenjaelin commentedon Oct 5, 2018
NoushinN commentedon Oct 6, 2018
Could I make a pre/post event survey to emailed to participants/team leads/organizing committee?
vlauu commentedon Oct 9, 2018
@ababaian FYI MSFHR offered to provide us with pens, including postcards about their funding programs, for our event. I'm pending confirmation on the number of pens they can send us.
And for the sponsor that will visit hackseq, she is Agnes Baross from Genome BC (not MSFHR that I mentioned before - my bad for the mistake!)
ababaian commentedon Oct 10, 2018
kk I won't buy too many pens then
bfjia commentedon Oct 10, 2018
@smaslova I'm paying for the coffee I think, do you have an invoice?
smaslova commentedon Oct 10, 2018
@imasianxd you can come pick up the coffee with me on Friday and pay for all of it then. It's from the Starbucks across the street
bfjia commentedon Oct 10, 2018
^ Sounds good.